Job Title: Right Hand to the Founder/CEO

Company: Ocean Colombo

Location: Colombo, Sri Lanka

Salary: LKR 75,000 per month

About Ocean Colombo:

Ocean is a dynamic and rapidly growing company committed to excellence in everything we do. Our mission is to innovate and lead in our industry, offering unparalleled products and services to our clients. As we continue to expand, we are looking for a dedicated and proactive individual to join our team as the Right Hand to the Founder/CEO. This role is crucial for ensuring the smooth operation of our executive functions and supporting our CEO in driving the company’s strategic vision.

Job Purpose:

The Right Hand to the Founder/CEO will be instrumental in managing administrative and operational tasks, allowing the CEO to focus on strategic initiatives. This role requires a high level of organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous approach to handling sensitive and critical tasks.

Key Responsibilities:

Administrative:

• Calendar Management: Coordinate and manage complex calendars across multiple time zones, ensuring meetings are prioritized according to business needs.
• Travel Arrangements: Optimize travel plans by aligning them with scheduled meetings and itineraries, ensuring efficiency and cost-effectiveness.
• Workflow Management: Track ongoing workflows, proactively follow up with reminders and to-dos to ensure timely completion of tasks.
• Meeting Coordination: Set agendas for meetings, summarize discussion points, and ensure key follow-ups are addressed.
• Research and Reporting: Conduct thorough research and collate findings into comprehensive reports and databases.
• Financial Tasks: Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement processes.

Operational:

• Project Monitoring: Monitor project statuses and provide updates through easy-to-understand visualizations.
• Policy and Procedure Drafting: Draft company policies, standard operating procedures, and correspondence to ensure smooth operations.
• Team KPI Management: Set team KPIs and assist in keeping the CEO’s direct reports on track with their goals and deliverables.
• HR Operations: Assist with HR processes such as onboarding new employees, managing payroll, and other HR-related tasks.
• Information Management: Ensure the efficient management and flow of information, ensuring that the CEO receives the right information at the right time.
• Event Organization: Organize events from start to finish, including budgeting, vendor coordination, design input, and social media strategy execution.
• Social Media Management: Manage company and/or personal social media profiles, including brand development, caption drafting, and post ideation.
• Ad Hoc Support: Provide support in various areas of the business, including sales and lead generation, business development, human resources and talent acquisition, and marketing.

Requirements:

• Language Proficiency: Professional fluency in English with excellent communication skills, both written and verbal.
• Experience: A minimum of 3 years of experience in a communication-heavy position at a reputable firm.
• Education: An undergraduate degree is preferred, though related work experience will also be considered.
• Professional Certifications: MBA, CFA, CIPM, CIMA, or other professional certifications are strongly favored but not required.

Performance Expectations:

• Efficiently manage the CEO’s administrative and operational tasks.
• Maintain high levels of accuracy and attention to detail in all tasks.
• Demonstrate strong organizational and multitasking abilities.
• Provide timely and effective communication with internal and external stakeholders.
• Contribute to the smooth and efficient operation of the company.

Benefits and Compensation:

• Competitive salary of LKR 75,000 per month.
• Health and wellness benefits.
• Professional development opportunities.
• Dynamic and inclusive work environment.
• Opportunities for career advancement within Ocean.

Challenges and Opportunities:

• Opportunity to work closely with the Founder/CEO and gain insights into strategic decision-making.
• Chance to contribute to the growth and success of a rapidly expanding company.
• Potential for professional growth and development in various aspects of business operations.
• Opportunity to take on diverse tasks and responsibilities, enhancing your skill set and career prospects.

Application Process:

Interested candidates are invited to submit their resume and cover letter to [insert application URL or email address]. Please include “Right Hand to the Founder/CEO Application – Ocean” in the subject line. Applications will be reviewed on a rolling basis, and early applications are encouraged.

About Ocean’s Culture:

At Ocean, we believe in fostering a culture of innovation, collaboration, and continuous learning. Our team is composed of passionate and driven individuals who are committed to making a positive impact. We value diversity and inclusivity, and we strive to create an environment where everyone can thrive and contribute to their fullest potential.

How to Apply:

Interested candidates are encouraged to apply by submitting their resume and a cover letter outlining their qualifications and experience relevant to this position. Please include any additional information that you believe is pertinent to your application.